document - very capacious concept.It is used in many different spheres of human activity, it is a subject of study in many scientific disciplines.Therefore it is impossible to build a clear definition of this concept.The meaning and significance of the document depends on what sphere of human activity, it is used.After all, the law with the help of the document can testify or prove anything in historical science - is a valuable source of information about events in the past, and in the production and business properly organized documentary maintenance of management - is the key to success, because the document here - the main carrier of business information,by which fixed and transferred management decisions.It is important to note that, unlike newspapers, magazines and books, which contain revised information document is its primary source, it is here, it is fixed for the first time.
Basics of document management
sphere of activity, which provides document management and work with the official documents of the company, traditionally called clerical.This term appeared in Russia in the XVIII century.And the word was originally designated business litigation or administrative matter to be solved by authoritative bodies.Accordingly, the designated office administration activities related to the adoption of the final decisions on these issues.Later, the case became known as collected in a certain sequence and on certain rules of the documents.About 10 years ago to replace the record keeping came the term "documentary maintenance of management", which stands for document creation, documentation, ierecord information on paper or other media according to certain rules and standards set by the various regulations and provisions as well as the organization of document management systems in the enterprise.
can create documents using a variety of tools for documenting.The simplest are pens and pencils, more complex - a typewriter, a tape recorder, video camera, photographic equipment, etc.Finally, the now ubiquitous to create documents using computers, which greatly simplifies and improves not only the process of documentation, but the entire document management system.Computers with its extensive capabilities is currently the main and universal source of creation and storage of documents, the main carrier of information.
document management - it also creates a complex multi-level system of document.It can be compared to word formation.The letters form words, and words are parts of phrases and sentences, as the documents make up the primary system, which is the basis of documentation systems at higher levels.Without such a comprehensive system of work with documents, from their creation, turnover and ending with the delivery of the archive and storage, can not be a successful work of the enterprise, the management of production and business.We can say that a well-organized and well-documentary management software is a basic necessity for any company that can exist only when there is a system of document correctly.
with documents in their work faced by virtually all employees of the institution.Managers use them to get the necessary information about the activities of his subordinates, coordinate their work and eliminate the problems.Employees using document capture various information they need in their work.Therefore, to know what the documentary maintenance of management, understand the basics of records management is necessary for every specialist.
