of any enterprise is primarily associated with the formation of a huge number of documents, different in content and form.But not all the documentation has value.One can become a source for the study of the economic, cultural and political life, because carry valuable information.Other documents have a narrow practical significance.Consequently, the role of all the documents can not be considered equal.The main objective of the examination is to determine the documents of historical value and select it for storage.Value is determined information capabilities documents resulting scientific, historical, economic, social, cultural or political value.
Documents value expertise - the identification of socio-cultural, scientific and historical value of the document and its practical significance on the basis of principles and criteria for the selection of the value of storage and shelf life of the establishment.
Examination of documents is carried out, as a rule, a special expert commission set up at the plant.The Commission established a number of qualified employees by order of the head of the organization, consisting of four or five people.Compulsory members of the committee are the Chief Accountant, Head of Archives and head of documentary maintenance.
In the process, the commission is based on principles developed theory and practice of archives.These are the principles of comprehensiveness, historicism, socio-political neutrality and comprehensiveness.
With these principles were developed criteria by which carried out the examination of the document.Criteria are a set of attributes that must match the documentation.Now allocate three main groups of criteria for determining the value of the data:
1. origin;
2. content;
3. exterior features.
Group origin criteria document includes the following options:
1. The significance of the person or agency that created the records.The more significant its role in the national economy, the system of public administration, science, culture and other fields, the more valuable the data is read.
2. Location and time of formation documents.It is considered an important information recorded at the same time describing the event or shortly thereafter.In addition, information will be more important if it is fixed in the same place where the event occurred.
3. The intensity of the documentation.Information will be more valuable than the smaller existing publications.
Thus, expert evaluation of documents designed to identify those documents, which reflect the history of society or a particular organization in the decisive moments.
content criteria include the following basic parameters:
1. The value of the information.Documents that contain unique information will have a greater appreciation for the examination.
2. Types of documents.In the process, preference should be given a document designed to capture the most important aspects of the organization and society.
3. Repeat information.Information will be more valuable than the less it occurs.
Criteria exterior features include:
1. The authenticity of the documents.Documents value expertise needed to assess the authenticity of the information.In that case, if the copy is estimated, it should be properly framed and certified.
2. Legal validity of documents.Of great importance in the process of keeping, as already mentioned, it has the correct paperwork.
3. The extent of safety documentation.
4. Art features.
These criteria are considered provisional.Documents value expertise may include other criteria, depending on the goals and characteristics of the company.
