necessary documentary evidence of decisions made necessary in situations where they are taken collectively.The most common course of events for fixing apply this kind of recording data as a protocol.
word "protocol" has several meanings - it could be the established order of operations in a particular situation, and duly decorated official document containing the sequence data during the discussion, debate and decision-making at meetings, conferences and meetings.Please note that it takes several forms that differ in their purpose.Minutes of tenants is a document somewhat different category than, for example, the report of the investigating authorities or other supervisory authority.
Meeting permanent / temporary collective communities (committee meeting of shareholders, tenants, Board of Directors) are subject to mandatory documentation.Depending on the decision taken by the chairman of the organization or group, minutes of the meeting can be conducted in full (thorough record of speeches, debates, questions and answers) or abbreviated form.Typically, during a meeting of the secretary or other responsible person keeps a record of all events, collects related materials provided by the parties, and after driving them into a single document.
With regard to the requirements of the official paper, that they are designated in the state standards regulating the correct policies.Thus, in the minutes of the meeting of owners or tenants of representatives of other groups and organizations, in addition to the name of the document and the organization, the date of the event and the agenda must be specified data about the chairman, secretary and the participants present.
brief outline of the presentation of information is as follows: Listen - made (and) - decided / agreed.The reliability of these data is initialed by the chairman and secretary's signature.If necessary, the meeting may be obtained as a complete copy of the minutes of the meeting, and an extract from any part of it.
some nuances of information data is a document reflecting the collective meetings for people living in apartment buildings.In this case, the minutes of the meeting of homeowners make sure the data on the form of the event (the actual gathering of people or absentee voting on agenda items), actual address and the area of the specified object detached, number of participants and of their votes.
addition, mandatory appendix to the document is a list of surnames of participants (or their representatives) with the number of apartments owned.If the opinion of the residents were received in absentia, in the supplementary list must contain not only details about the person, but also its decisions on all matters on the agenda.Also, it should also include information about the document confirming the right of ownership or possession of a specific location in a part of the house, as well as the will of each citizen of the points outlined in the agenda of clear and accepted forms (agree, disagree, abstain).Only in this Protocol meeting of tenants will be valid.
