Often, especially in small organizations, the office manager is usually called the Secretary.It sounds so much more solid position, but the fact that an office manager duties differ from secretarial (although they certainly have much in common), who seldom care in this case.
What is the responsibility of the employee?First and foremost the responsibility of the office manager is to work with documents.The employee receives Received correspondence, records it, sends the addressee, if necessary, send to the archive.It also accepts applications from other employees, reports them to the signature of the Director-General assured them the stamp, and then gives back.The duties of the office manager is to work with internal documents: printing orders and clearance, storage, shipping and accounting archives, working with outgoing correspondence.If necessary, he should be able to work with any office equipment: fax, scanner, copier, and the type and print documents.Training facilities for presentations, taking minutes of meetings, meeting and reception guests and clients of the company are also included in the duties of office manager.
employee often have to deal with traditional secretarial duties: Distribution of the invited partners or managers in hotels, booking rooms, air tickets and train tickets.Depending on the specifics of the company, and he office manager may be representative of your company in business negotiations, and perform the duties of the personnel manager: the search for new employees, creation of promotional and training programs, drawing on the work.Sometimes he deals with issues of information technology, development of new programs.
Responsibilities Operations Manager assume knowledge:
- laws and regulations that govern the legal, information, business companies.
- fundamentals of management, marketing, entrepreneurship and business.
- Fundamentals of sociology, psychology, ethics of business communication, have not worked with the staff and the public.
- procedure for drawing up business proposals, reports, plans, contracts and agreements.
- Fundamentals of management, fundamentals of ergonomics and safety.
In addition to these tasks, office manager duties include inventory and office software required for operation supplies (office supplies, paper and other accessories), which are required for the work of employees.It is also obliged to keep records of these materials to ensure their issuance, determine the order of receipt, to organize and keep track of payments for supplies.The duties of the office manager is to monitor the state of the office equipment, which includes: an operational challenge to master for repairs, timely replacement of consumables (such as cartridges), if you can not repair - replacement of office equipment.
Depending on the rules adopted in the company, and its size office manager or he receives calls and faxes, forward them to the right person, sends faxes and ring up customers and partners, or supervises the work of secretaries, including monitors culturetheir speech.Also duties of office manager is to control the sanitary condition of the office, the organization planned repairs, call technical staff for troubleshooting (for example, the replacement of lamps or sink switches).
In general, this list can be increased or reduced, depending on the job.Therefore it is necessary at a stage of the interview to ask what the office manager (duties of the employee in the company).
