What is an electronic records management

fact that 10 years ago seemed an exception to the rule is becoming the norm.This applies to so many areas of human life - especially the business sector.

For whatever pace a step progress, the documents were and still are very important, perhaps the most important part of the economic and commercial activities, such as large enterprises, and private entrepreneurs who do not have even the employees.Electronic record keeping - a term that is increasingly used in all areas, and no one is surprised.

Why?Because the documents are literally step through the entire process of record activity, all the information necessary for effective work.

Documents, especially with their large volumes, has long been a kind of a stumbling block, and an occasion for jokes as funny, and not so.

loss of documents, hesitation and errors in their design become a kind of a sad tradition.In order to maximally avoid the above problems and to speed up the process dokumentoobrazovaniya, the majority of large and medium enterprises has been actively moves to electronic document management and electronic document management in general.

These two concepts, although derived from one another, yet are not the same.Records management - the process of creating the document directly and organization of work with him further search, storage and control of movement.

Namely, the process of movement is what is commonly called a document from the moment of creation or receipt of the document before the end of him.

this same job as it controls the process that called the office administration.

Officially this terminology sounds a bit scary, but in large enterprises is an abundance of paper documents and looks for pulling a lot of problems, both large and small.And that is what makes even the most conservative leaders to translate their paperwork to electronic tracks, covering the whole process "and from".

But, it turned out, do it in the post-Soviet countries is not so easy!For a long time the electronic record-keeping on the one hand - was welcomed by the other - did not have sufficient legal powers.The situation has greatly facilitated the introduction of an electronic signature, which became a kind of guarantor of the authenticity and validity of the document.

technical difficulties still quite a lot.Starting from software flaws and ending with the various internal policies (especially private) enterprises.After all, for the proper exchange of documents in electronic form, in this way it should work both counterparties, which in practice is not always.

Because of this, and because of the conservative desire to "make secure" electronic documents are often deposited on their shelves in the form of paper copies.But still, they become less noticeable.This, along with the automation of document creation and help control its movement, makes the whole process much faster workflow, and thus - effective.In addition, significantly saving space in the room.