Under the document to understand the rules by which signed advance solutions within the enterprise or institution from the moment they arrive to the archival storage.The basis of this concept is to produce a document, its consideration, the transfer of the executive bodies of organizational measures for the implementation, certification, registration, sending the deposit.
It is a process that allows movement of the document instance with the speed of movement in these instances.Document Management - a process that must be balanced with the information activities of the administrative apparatus, documenting each individual solutions, storage newly arrived documents.
huge number of shortcomings in the management of many devices connected just a bad organization of movement of documents.For example, the process of circulation of the document management solution should include three essential components:
- informational support to decision makers (this includes reliable information confirming the correctness of the decision);
- documentation of the decision itself (administrative document);
- control over the implementation (which includes the organization of the proposed works, the assignment methods, compliance with terms and conditions).
As can be seen from this example, document - a collection of information on which the decision will be given a status;Preparation of solutions, including editing, coordination, drawing up to the approval.All of these steps require the movement of the document, not only between the structural subdivisions of the enterprise, but also between performers, ranging from technicians, experts, heads of finishing.The conclusion from this example is that the higher the speed of movement of the document, the higher the quality of its performance at each stage, the better the management of the enterprise as a whole.
The term itself appeared in the literature as early as 1920.Then it was thought that the document - is the organization of work, aimed at the rational construction of the state apparatus as a whole, the distribution of responsibilities among the various performers and services.In 1931, the institute management techniques made the first attempt to regulate the uniform principles of business organization.Were set out rules that must be carried out reception and delivery of documents, rules enforcement, regulation of signing.The next stage of the legislative regulation of the economy received no such thing as outsourcing, where the main emphasis was on individual technical operations.The program document these legislative acts was not mentioned, although in fact it came down just in time for the organization of movement of documents.Since 1974, it was signed by the main document regulating the entire process workflow, which operates to this day.
This act is called "Unified state system of record keeping" (EGSD), points which are dedicated to the organization of movement of documents, technological methods of processing and application of the rules.This collection is formulated the basic rule: "Document - a rapid movement of the instrument by the very brief way, include a minimum investment of time and labor."Only by practicing approved a rule, you can expect to improve the lives of the population, the growth of the state economy.
To achieve these goals need smart, disciplined, responsible leaders, for which the introduction of workflow based on EGSD will be a matter of honor and conscience.
