Background documents are an essential component of the modern office.That they often updated correspondence institutions and enterprises any form of ownership.
value and features
Background documents primarily play a supporting role of an intermediary in relation to other securities of the personnel policy.They are not binding and do not contain instructions, but only provide information about the actual state of affairs in the company, according to data that are the basis for decision-making and administrative orders.Background documents have the distinctive feature of which is their focus on the control system from the bottom up, ie,of ordinary skill to the head of the department, from the head to the deputy director or directly to the Director General.But there are exceptions, for example, correspondence (official letters, telegrams, e-mail, etc.) used for the development of communications between employees with equal responsibilities.
Classification by
background papers have many varieties, they include: Help and memoranda, reports, statements and reviews, explanatory notes and letters, telegrams and telephone messages.Their target may be both internal and external.So:
• background documentation includes papers that have individual character, which are issued on an ad hoc query and concern only one employee;
• report-determined reference frequency of a specific destination, and the presence of certain types of forms, the periodicity can be quarterly, annual, weekly;
• analytical issued both individual (one-off), and on a periodic (regular) requests a summary character, serves to collect generalizing information.
Unification documents
composition, structure and policies of the information office is determined at each plant individually in the regulations of personnel policy.But it is a must to bring all documents to a certain uniformity of composition and form.Unification of documents - is to establish an optimal uniformity format, set and fixing details.Uniform business documents are created by the same standards and regulations, containing all the necessary information to make decisions.Background documents are no exception and are also subject to standardization.Carrying unification is necessary in order to simplify and improve the quality of work with documents, streamline the process of search, preparation and execution, typing forms, processing and reducing the complexity of developing advanced methods and also used to reduce the list.Guidelines for the organization and control of unification reserved for the parent organization for the coordination and management of the DRC and OKTEI.
