Classification of documents: the main criteria

it was easy to understand the large number of documents, developed special rules for their preparation and presentation, different classifications, as well as the appropriate forms and methods of work with them.

It should be noted that the classification of the documents is extremely important because it helps to highlight their specific features and allows you to use them most efficiently.It is one of the oldest and until the end of outstanding issues, the development of which began only at the end of the 1960s.Most approaches the distribution of documentation for certain groups previously concerned only with respect to specific signs or scope of a separate science.It was only recently created multifaceted document classification, which is based on the information and material components.

All documents can be divided according to the following criteria:

1. The circumstances of their operation in space and time.Taking into account the regularity of the publication (periodical and non), the time of appearance (the original, original, copy, duplicate), the place of manufacture (regional, national or foreign);

2. Information component.

  • pay attention to the content and level of generalization of the information (primary and secondary documentation);

  • classification of documents includes the dimension of the recorded information about the size (format), and the number of pages (volume);

  • division on how to perceive the information (documents can be read by man or require special technical equipment);

  • the classification of documents also includes the iconic nature of the means by which information is recorded (text and non-text form);

  • by the method of writing data distinguish handwritten, printed, mechanical, magnetic, photographic, optical, laser and electronic documents.

3. Material component that includes specific criteria (for example, the support material information, as well as its shape and structure).

It is worth noting that the distribution of documentation for the separate groups of form and content makes better organize the work with her.

should be noted that today there is also a corresponding classification of accounting documents, which takes into account the content, place and procedure for making appointment, as well as a way to use.

This classification accounting documents include the following division into types:

  • depending on the destination - administrative and executive, accounting processing or combined;

  • order preparation - primary and summary;

  • internal and external documents;

  • by use - and one-time savings;

  • depending on the content - monetary, material and design.

I must say that this classification includes many criteria and is extremely wide, so every document relates to different groups at the same time, but can be characterized by specific features and used only in the relevant field.