Personnel work in any enterprise is unthinkable without conducting registration forms.Types and specifics of their features are dictated by the enterprise and are usually determined at the discretion of the head (other than mandatory forms, for example, to integrate labor books, and so on. N.).Keeping other forms is not strictly necessary, but in large enterprises greatly facilitates and optimizes your personnel department.
to the registration form are log books and record books.Normally, clearance made their personnel officers under the category of registered documents in view of convenience and expediency.This may be a book or a page layout to landscape, the presence of rows and columns, it is necessary for this type of account.Registration forms may exist in the form of special forms, printed hard copy (such forms are generally purchased now) or filled in by hand.
mandatory details of any registration form are the name of the company and the form itself, the start date of reference, the date of the end of the reference period of storage, the signature of the person appointed responsible for the management.All pages of a book or magazine rule with a rod of iron, are numbered, stapled and stamped and signed by the manager.Fill pages handle black, purple or blue neat handwriting, without any erasures and glossing.In case of incorrect entries, it must be crossed a thin line, and made the correct information below.Each correction must be certified by the signature of the person in charge with putting the date.In the presence of the "Note" Hotfix information entered there.
log book refers to an internal document and is not transferred to other units.Kept it from a person who is appointed by order of the director responsible for its maintenance.After filling in all the pages of logbook For enterprise archive and stored from 3 to 75 years, depending on the various documents received for the period of storage.
example of a registration form can serve as a register of working hours, which is maintained in many companies, although his conduct under the law is not mandatory.According to the internal regulations of workers during the working day have the right to leave the workplace only with the permission of the head indicating the purpose and the lack of time.This log book is a means of fixing the hours actually worked.It consists usually of several columns (entry number and its date, time of arrival and departure, place of departure, the signature of the employee).
Another example of a registration form is a log book checks the legal entity or a private entrepreneur.It belongs to the standard forms approved by the prospect. Number 141 of 30.04.2009, the Ministry of Economic Development and serves to make the information on inspections by state regulatory authorities.Such a register is very desirable to have any IP or entity to comply with the law and protection against unauthorized checks.But the lack of this magazine is not a violation, the inspectors will record only the fact of absence in the inspection.
This journal kept by the audited entity and is filled with representatives of the audit authority.Employees of the audited entity to make entries is prohibited.Those conducting the checks are required to log a record of its objectives, scope and timing and specify details of the order, based on which the checks.If inspectors refuse to fill the data log graphs of their actions can be appealed.Entries in the log, if necessary, can be used to clarify the legitimacy of the next check, as in the case of a conflict may justify appeal to a higher authority, until the complaint to the prosecutor.
Journal should be mandatory stitched, numbered, sealed by the legal entity and must contain the following columns:
- the name of the supervisory authority ;;
- start date of the check, its completion, timing;
- its legal basis;
- purpose and scope of the audit;
- revealed when checking violations and regulations to address them;
- name, position, signature of the person conducting the inspection.
