Typically, a small business to create special service personnel irrationally.As the volume of work with the staff in small companies usually small, maintenance of personnel documentation is entrusted to a staff member, often a secretary or an accountant.This is logical to create a special bet in this case is simply uneconomical.
specific features of small businesses are such that personnel records may be maintained in an acceptable minimum volume corresponding to the capacities and needs of small businesses, while fulfilled only the most necessary functions.It should be noted that personnel work in smaller organizations is conducted mostly as needed, but not always, and is reduced to the selection and recruitment, dismissal of personnel, payroll management and control of labor discipline, the definition of a regular holiday.However, the personnel policy does not lose its key importance in creating a professional and cohesive team.
Despite the lack of specialized human resources in a small business, HR administration neglected the organization can not.Personnel records, albeit in a reduced amount, must be conducted in accordance with established rules and existing legislation and the need to underestimate this is not necessary.
legally correct and rational organization of workflow optimizes the workflow and reducing the amount of documentation that increases the efficiency of personnel work.Staff paperwork documenting labor relations.Even a minimal list of documents required for conducting in small business, is quite large.These are the following basic documents:
• instructions and orders for a job;
• staffing;
• employment contracts;
• personal cards;
• orders for holidays;
• vacation schedule;
• orders to transfer to another job, combining the posts;
• order of dismissal;
• timesheets;
• internal regulations and labor discipline;
• regulations governing the protection of personal data;
• employment records and a book of their registration;
• OSH documentation.
Any personnel records from this list is legal, and often commercial value, which confirms the importance of it and the need to conduct proper clearance.These documents confirm the rights and obligations of both the employer and the employee, and, if necessary, become important evidence in contentious situations.
Documentation of labor relations provides the pension, social and other guarantees provided by the legislation of the Russian workers.Personnel documentation serves as the basis for calculating salaries, allowances, bonuses, and for the determination of insurance seniority, pension accrual, so important and unmistakable responsible approach to the design of the original sources.Careless attitude to the conduct of the documents could adversely affect the well-being and the company and its employees.
Unfortunately, the lack of professional HR managers in small enterprises often leads to poor quality of personnel records management and as a consequence, labor law violations.
help address such violations before they are identified labor or tax inspection or the representatives of the social insurance fund, can audit.Audit personnel documentation provides a set of actions to verify the validity of the documents and the correctness of accounting.The auditors will be given expert risk assessment in the case of violations and recommendations for optimizing HR administration with a view to their elimination.
optimizing personnel documents can be not only to avoid penalties by the inspection bodies, but also improve handling personnel, to ensure the transparency of labor relations and protection of the rights of its employees.
