essential attribute of any business is the business correspondence.Employees of each company to communicate with colleagues and customers, with suppliers and customers.In general, in the daily routine of any office is sure to include participation in the correspondence.
Despite the fact that most of the daily wage of employees in enterprises and organizations send and receive numerous reports, not all adhere to the established norms and rules when they are created.It turns out competently and correctly write a business letter is not so simple.There are a number of requirements and templates used in the world and related workflow.This includes rules for writing business letters, as well as key points regarding the design.
composing a message to a third-party organization or a colleague in a neighboring department, should adhere to strict style (except for friendly correspondence, for which there are no such restrictions).Do not use too much even for the emotional words to describe the importance of the transaction or the delight of the tested products.The business letter must be clear, concise and fairly restrained.
message should start with the destination.If it is for an employee outside organization should be sure to specify its name, the position of the recipient, as well as its name.In the case where the document is within the company, enough with the initials of the names (you can add and position).Business Letter in the direction the organization should be submitted on letterhead (no matter whether it will be sent electronically or in paper form).In its absence, you can simply point to "cap" the document details of the sender.
Before you start writing the text, you need to think about the structure, outline the main points and purpose of writing.In this case, the writing process much easier.Check out the letter should be signed, in which the point is not just the name of the sender, but also the position and the name of the company, which he represents.
When sending offers to a potential customer or partner in the end, it is imperative to express my gratitude for the cooperation and hope for further collaboration.
addition to the rules used in business correspondence, there are also recommendations.For example, any document, addressed to a particular person, should begin with the words "distinguished" indicating the full name, not initials.No need to use abbreviations in letters, for example, to write "SW." Or reduce the position of the recipient, his place of work.
considered the most difficult international document, because each state has its own nuances of communication, and language that have to be in correspondence with foreign partners is not always clear compiler writing, so I have to use the services of interpreters.Before you hire the services of such a specialist, it should be clarified whether he knew how to write a business letter in English, or whether it is a literal translation of the banal.If a foreign document is planned to maintain permanently, better take the staff enough knowledge of foreign languages, to make it a business letter.
In general, how will the document is made and how decorated, it depends largely on the achievement of the objectives.So in any case do not underestimate the importance of business etiquette when communicating.
