What is the registration of documents and what it was for the organization?Let's answer this question in order: first - the "what", and then - "why."
So, said the process is the fixation of the fact of receipt or creation of a document.In the course of its happening stamped directly on the special index created or received by the organization of the paper.But this is only half the process.The second part - making the relevant information about the "newcomers" in the special registration form.The index is usually composed of several parts.Firstly, the sequence number.It may be complemented indices performers nomenclature of cases classifier recipients, and so on.Components can be located in different sequences.First, for example, can be a number, and then - the index of the nomenclature and classifier used may be given at the end.But the possibility of a reverse sequence.Incidentally, the assignment of special numbers, which also contain a combination of letters and is characterized by constituent documents and registration.
must say that the company or the company should be a global registration documents.That is, should be fixed without exception, business papers, both incoming and outgoing.
should further be noted that the registration documents of the organization must meet the following requirements:
• once - either received or to create documentation is recorded only once.If we are talking about the internal orders, then from department to department, they travel with the assigned at the beginning of the number (index).This rule is equally valid for the official correspondence and orders for harsh leadership.
• Timeliness - here meaning that the registration of securities received from the outside, is performed on the day of arrival.If we talk about domestic orders, instructions or orders, they may be fixed for the signing of responsible officials (maximum - the next day).
• Separation - for each variety of business papers has personal fixation (incoming, outgoing, orders, memos, minutes of meetings, orders and so on).
• Uniformity - registration is always carried out according to the same rules.This registration form does not matter.
• completeness of fact - at entering data in the registration form you want to display as much information in it.Especially in terms of the content of a document.
Besides fixing all the securities in the company must be carried out within one year (calendar).
And now it's time to answer the question: "Why?"Used in the Organization registration documents can solve a variety of tasks.Consider the most striking example.If at the end of the calendar year to take and analyze the serial numbers, you can keep track of the growth of information flow.This information may lead to the legitimate demands of the Secretary to increase his salary (as an option - to increase the number of secretariat staff).
