Workbook - one of the most important documents involved in the design of the relationship between employer and employee.The rules dealing with it are defined on the level of federal legislation.Rules of employment record - the sample is strict legislation.What is their specificity?
General facts about the conduct of work books
main source of legislation regulating the rules of labor books - 225th Resolution of the Russian Government, published April 16, 2003.It presents successively all the details regarding the correct handling of this document.Consider the common facts about the conduct of work books which are contained in the Resolution.
This legal act stipulates that trudknizhka - is the main document reflecting the information on the activities and experience of the citizen.The Decree states that employers are required to start work books (and continue to maintain active) for each employee who has worked in the organization for more than 5 days (provided that the work - main).
It may be noted that in those rare occasions when an employer - natural persons, trudknizhka not start - it is forbidden by law.
key information that is reflected in trudknizhke: personal information about the employee, the nature of its work, information on transitions between different employers, the facts about the awards for various achievements.Any disciplinary document does not fit, unless the dismissal.
Fill workbooks in Russian and in the national republics of the Russian possible use of local languages, which have the status of a state.
Making books
Rules of employment record, we can begin to explore with items that reflect the specifics of completing the document.Here are the most important facts about this process:
- if the employee is hired for the first time, the company, the employer must arrange for him trudknizhku within a week after the person starts his career;
- information about the employee entered in the document in question on the basis of the passport or other legally recognized source of identity;
- data on education received by workers, as well as its specialties, professions are taken from the certificates and other documents confirming qualification;
trudknizhka Once issued, the employer is obliged to keep it correctly.But in fact, everything that can make a company work-book - is to make it record and make adjustments.Therefore, it is essential to know how to make to the document record.
recordation
Rules of employment record suggests that all entries in it (for example, relating to the transfer, the facts of the qualifications, dismissal, rewarding, and so on. D.) Is amended by the order, which must be signed by the competent person of the management team of the company-rabotodatelya.Adding to trudknizhku information should be carried out without the use of acronyms.Entries must be accompanied by a serial number.Whenever a personnel service company corrects the employee work record, it shall notify him of the changes under the painting.
If to be made to document information about the dismissal, the formulation must fully comply with those provided for in the Labour Code and other federal laws.If the employment contract is terminated in accordance with the Article 77 of the LC RF, the trudknizhke necessary to refer to the desired item from the 1st part.If a person is dismissed on the basis of the provisions of Article 81 of the LC RF, the document also needed to reflect the statutory wording.If the employment contract is terminated through no fault of the employer and employee of circumstances, the reference must be to the provisions of the 83rd article of the LC RF.
If the employee wishes, the trudknizhke can be recorded information on part-time work (including her dismissal).But for this the employee must provide the personnel department document that confirms his employment relationship with another employer.
Among other popular recordings, which include the rules of employment record - information about military service (as well as on the work of internal affairs agencies and other government and law enforcement agencies).Also in the document can be written information reflecting the fact that a staff training courses.
In trudknizhke, as we noted above, recorded information about rewardings employee by virtue of his labor achievements.This may be information about the state awards of honorary titles of the presentation of credentials, badges, diplomas and other kinds of incentives provided by the laws of the Russian Federation and local regulations of the employers.
Changes and corrections
Rules of employment record also allow the introduction to this document changes and corrections.How should they be carried out?If we are talking about changing the name, date of birth, information on education, the actions of personnel service must be supported by documents pertaining to the updated facts.
If it turns out that the hiring manager wrong by making an entry in trudknizhku, it can be corrected.This can make an appropriate adjustment to personnel service also at a new job, if it is available supporting document from the previous employer.
When it comes to corrections in sections that reflect the facts about work or about the ceremony, then you can not cross out the incorrect data: should make notes about what they are invalid, and next entered the correct information.
possible scenario where the organization made a mistake in the design of the work book, has changed legal status.In this case, adjust the document must produce firm, which became the legal successor of the company.When an organization makes changes to trudknizhku new employer.A similar scenario - if the employer acts SP liquidate their status.
Issuing duplicate trudknizhki
consider another important aspect, which include the rules of work books.225th Resolution of the Government of the Russian Federation allows the issuance of their duplicates.This reason for this procedure may be several.Learn key that contains the rules of the work book.What the employee, if he, for example, accidentally lost a corresponding document?
First of all you need to communicate this fact to the employer.By law, the company must issue in this case, a duplicate trudknizhki within 15 days.Making this document, the employer must pay him information reflecting the experience (that is documented), as well as information about the awards.
The variant with the issuance of a duplicate instead of the current workbook, which contains an invalid entry of dismissal or the fact of transfer to another job.In this case, the new version of the document would contain all the necessary data, including bad.
Terms of Reference Storage labor books suggest that the employer must ensure their integrity, prevent damage, should not lose the relevant documents.But it so happens that for various reasons, the company still violates one of these rules.For example, because of an emergency.If it turned out that the employment records in droves lost employer, the seniority of employees, fixed in them, is established by a special commission.It is composed of representatives of the competent employer companies, various trade union organizations and other authorized bodies.
Commission is studying the documents that have an employee - or help, for example, those that are related to union activities - tickets, index cards, passbooks.If the relevant sources from the employee is not available, the facts that he was working on such a company can be confirmed based on the testimony of two or more people who once were colleagues for a man.After the commission duplicate documents, duly issued, are issued to employees.It is also possible to connect ships to the process of establishing the duration of employment.
Issuance books dismissal
There are several regulations that somehow correlated with the Resolution, which sets the rules of the work book.According to the Labour Code, in particular, the employer must give the employee a relevant document in his hands after his dismissal.How this is done in practice?
During dismissal records, which personnel service of the employer shall be entered in trudknizhku employee must be certified in the prescribed manner.Also, the signature should put the employee.If the information was entered in trudknizhku not only in Russian, is also certified by the wording in the other language.
Making liners
By workbook can also be accompanied by a duly liner.He has a unique identifier - series and number.It applies if trudknizhke filled with all or relating to any of the sections of the page, leaving no place to enter new information.
liner is conducted according to the same rules as employment history, and without this document, it is invalid.Whenever Personnel Department prepares liner is necessary to put a stamp that reflects this fact in trudknizhke.
Storage books
The 225th Ordinance reflects not only the basic rules of employment record.How to store the documents and keep their records, there are also described.It may be noted that the procedures the employer must lead not only to the active labor books and inserts, but also forms.
To ensure correct accounting documents of the company should have multiple documents:
- account books in which the recorded information on letterheads trudknizhek and inserts;
- ledger movement documents.
forms of the relevant documents specified in the regulations issued by the executive authorities of the Russian Federation.Regarding the revenue and expenditure of the book - it should be recorded information about all procedures that reflect the receipt or the same expenditure of forms in question.It is necessary, carrying out accounting, indicate the series and number of each document.The book records the movement of books and accompanying inserts need to register documents which are submitted by employees coming to work and trudknizhki and supplementing their ear.When dismissing an employee of the company signs in both books.
Blanks trudknizhek and inserts shall be stored as documents of strict accountability.They are issued only by the competent employees of the company on request.Appropriate expertise shall provide in its accounting report on how things are going with the number of forms on the sums of money that were obtained for trudknizhki and inserts.
aspects of production and acquisition of labor books
Trudknizhka - the most important document because it is made in order to be approved at the level of the official authorities.Forms of work books and inserts have appropriate security features.The company-employer itself should acquire considered document types, but at the same time, have the right to take corresponding compensation costs from the workers.
Trudknizhki in Russia: Evolution of the legislation
interesting fact reflects the evolution of the legislation that establishes the rules of work books.Russia - a country with frequently changing legislation in many areas.According to many lawyers, labor law and related industries - a vivid example.
First of all, we note that the rules of employment record before 2003, and those laid down now governed by fundamentally different regulations.Despite the fact that by 2003 the modern Russian state is quite place, in the field of regulation of trudknizhek acted Soviet laws.Thus, the procedure for filling the relevant documents was regulated by Decree №656 of 09.06.1973 issued Council of Ministers of the USSR, as well as the All-Union Central Council of Trade Unions jointly - "On labor books workers and employees."According to the source of law was also issued instructions according to which should be carried out keeping trudknizhek in Soviet enterprises.Approved the document was, in turn, Decree USSR State Committee.One of the available resources that can be used to help find the rules of Soviet labor book - "Consultant".But it found the document and other legal reference systems.
What interesting facts contain the Soviet rules of work books?Russia strongly they changed?In principle, many of the provisions published in the Soviet Union legal act were similar to those we have seen in modern legislation.For example, in one of the positions of the Soviet document it states that employees should familiarize themselves with the facts of any changes in trudknizhki or insert into it.Around the same language as we noted above, contains rules of work books in 2014.
also include rules having the character of similarity with the modern - a provision stating that each entry in trudknizhke, reflects the fact that a person receiving a job layoff or transfer to another place of performance of employment duties, personnel departments should inform the employee against signature.
However, at the level of these provisions can be traced by us are also significant differences between the Soviet and Russian approaches to management trudknizhek.For example, in the legal acts published in the USSR, it was said that an employee must put a signature, reassuring those other adjustments in the document, in special forms.While the rules of work books in 2014 assume that a person can also subscribe to the workbook itself.
differences in versions
other important historical aspect of the specifics of Russian trudknizhek - that they are issued in different series.Now they number 5. The very first series came out the following year after being introduced new rules of work books of the Russian sample, replacing Soviet rule.The series has received index TC.Compared with previous versions trudknizhek, form decreased slightly changed color.
TC Series is characterized by several degrees of protection.For example, all pages trudknizhek present visible in ultraviolet rays phrase "Workbook" and the watermark in the form of the abbreviation TC.New series of documents sheets crosslinked with thread "Bicolor", which consists of two colors.
As we noted above, in 2004 published a series of five labor books.In 2004-2005 - TC, in 2006 - 2007's used a different serya - TC - I, from 2008 to June 2010 - the next TC - II, then - TC - III, which operated until 2012.In 2013 he published a series of recent trudknizhek - TC - IV.
What does this have practical value?The fact that belonging trudknizhki of a series can affect, for example, to determine its authenticity.If the document contains a series of 2012 data, even if all the rules of employment record, in 2010, it will be invalid.Perhaps the employer simply could not track the compliance of release books by the time it was filled, but the legislator can treat it as a forgery.You can also mention the fact that employers are required to make sure that trudknizhki brought by employees from previous companies, genuine - and not just by checking compliance with the information contained in the document, the issue of his series.
