Under the measure is meant planned and spent by a group of people meeting: holiday, business meetings, sports events, children's party, advertising campaign, and so on.. Because the event often has a large number of participants, it is essential to take care of the safety of all invitedas well as the fact that it was comfortable, no one was missing, there was no claim to the menu, performances, decoration room for negotiation, and so on. d. In order to avoid unpleasant surprises, it is necessary to carefully prepare.
Training event begins with planning.For information on how to plan activities better to worry in advance.The longer it remains important to date, the more opportunities to think things through, to weigh, to avoid mistakes and negative feedback from participants.Plans drawn up in accordance with the specifics of the event, but there are general guidelines for planning.
What to include in the
First and foremost goal.Neither event is not held just so.Company executives are willing to achieve certain results: corporate culture, promotion of goods on the market, the expansion of areas for business, the rallying employees, honoring the hero of the day (the official recognition of his services to the company), and so on. D. The main thing - the goal should be specific, clearly defined and achievable.However, for the purpose determined and the type of event (banquet, picnic, a holiday in the water park, and so on. D.).
next stage of planning - budget.No matter how hard the organizer, to realize all the creative ideas will not succeed if it does not allow estimates.So before you decide how to plan the activities necessary to determine the finances.
consider the following:
- the number and sex of visitors (you need to compile a menu selection of drinks);
- venue;
- design and technical equipment;
- transport (if the event exit);
- photo and video shooting;
- guest host, performers;
- prizes and gifts;
- coverage of the event in the media (if necessary).
Questionnaires
After asking the above questions, you are ready to compile the questionnaires for the guest.So it will be easier to take into account the wishes of the guests.According to the results of the survey may have to make adjustments to the plan and the budget.We offer an indicative list of issues:
- Are you planning to attend the event?
- If you do not plan to visit the event, for what reason?
- How did you learn to hold the event?
- How did the registration for participation in the event (a very simple, easy, without any problems, with little difficulty, having trouble)?
- Do you have suggestions on the menu?
- Who will pay for your participation in this event?
- What topics, issues to be discussed are you interested in?
- Do you have questions about the event, which ones?
- Do you have questions to the master event, which ones?
- Do you wish to receive information about the event (address, Email, phone)?
- Other.
Questions adjusted depending on the type and content of the event.The main thing - to make the questionnaire so that the organizer has received all its interesting answers.This will help decide how to plan the event, to avoid all possible misunderstandings.For business partners during the Muslim feast not to touch the pork (which means that the menu should include dishes from chicken, turkey), and a leading corporate party can joke to someone not seem ridiculous.Of course, the survey should be anonymous.
Once the information is collected, the employee proceeds directly to the drafting of the plan.
How to plan measures: an example
form plan developed in accordance with GOST R 6.30-2003 "Unified systems of documentation.The unified system of organizational and administrative documentation.Requirements for registration of documents. "Traditionally, the plan lists the kinds of works on preparation and holding of events, deadlines and responsible.At the beginning of the document indicate the name of the organization and the type of the document of approval, date, number, and location of the document, the approval of the neck.Separately formalized financial documents, matching sheets and become familiar with the document.As a scheme it looks like this:
| Approved --------------- --------------- (as head of the company) ------------------------------------- (Name) (signature) | |||
| Action Plan on preparation and holding ------------------------------------------------------ (name of event) | |||
| Date: Locationof: purpose of the event: | |||
| № | Types of work | Period | Responsible |
| 1. | Create organizing committee | 15.12.2014 | Name |
| 2. | Making cultural program | 15.12.2014 | Name |
| 3. | ... |
The plan also may be provided for the column "Results" and "notes".
of a plan being discussed with the company's management approved and communicated to the employees.Responsible persons put their signatures on the sheet review and get your hands on a copy of the plan.Then the question: "How to Plan an event?" Is considered closed.
Typically, events are held several times a year, so the event-managers or other professionals have engaged in drawing up the annual plan of activities.How to create an action plan for the year?
annual plan
Before drawing up the annual plan, you need to analyze the company's activities for the outgoing year.According to the results of analytical work prepared the report, the contents of which will set goals for the next 12 months.To achieve these goals, it will be sent to the activities carried out in the new calendar year.
Events planned for months.How many events are held each month - the company decides.It all depends on your goals and urgent problems.-Once, periodic and current events.For single activities include, in particular, the purchase of equipment from foreign companies.The current event is also held once, but it takes a longer period of time.Recurring events are repeated after a certain time interval.This could be staff development (conferences, seminars, webinars), the development and implementation of projects, holding corporate and other.All activities must be logically consistent with each other on the feasibility and timing of topics.
form of the annual plan
annual plan drawn up in the form of a general work plan or timetable.Sometimes, both options are appropriate (for example, if the performers working in different organizations).Consider these kinds of plans in detail.
In general, the annual plan marked a sequence number, the name of the event, deadlines, results, and responsible executors note.In the chapter "Result" indicates a product of activity of specialists: process scheme or mechanism, completed projects, reports, documents, and so on. D ..
| № | Name of event | results | Period | Artists | Notes | |||
| Home | End | LLC | of | Company | ||||
| 1. | International Conference | book of abstracts | 15.01 | 17.01 | F.Acting | Name | Name | attract students of specialized universities |
| 2. | Presentation of the new cheese | Report on the presentation of the new cheese | 16.02 | 17.02 | Name | Name | Name | Attracted tech enterprise |
| 3. | ... |
In compiling the timetable specified in the event each month.Joint activities between the name and the painted over a month.View the document could be similar to the following:
| № | Name of event | results | Artists | 2014 | Notes | ||
| January February March | |||||||
| 1. | International Conference | book of abstracts | LLC of Company | ||||
| 1.1. | Training newsletter | Newsletter | Office Manager | ||||
| 2. | Presentation of the new cheese | Report on the presentation of the new cheese | |||||
| 2.1. | Training handouts | Brochures | Marketing |
In addition to the annual plan developed justification of actions, forms of reporting and monitoring, as well as applications.The application includes:
- financial records;
- communications plan, other maintenance activities;
- risk analysis.
All of these plans are made for adults.But the variety of activities carried out with children.Laws of drawing up plans for the guys about the same, but there are some peculiarities.
How to plan activities for children
event for young people differs from that of adults, primarily educational and (or) improving orientation.Liability of nominating teachers, psychologists, massoviki-entertainers, librarians, counselors in summer camps and other professionals working with children.The specifics of the event depends on the age of children and tasks.Consider the features of planning in preschool, school, library and recreation camp.
Preschool
activities in kindergarten are part of the annual plan.Provision:
- mornings (thematic and holiday dates);
- sports events;
- health days and weeks (include various activities);
- parent meetings, and so on. D.
For each of these activities is compiled his plan or script, which is approved by the head and agreed with her deputy.Include the name of the event, purpose, objectives, time and venue, equipment, inventory, move the event (in the script) and responsible.Here is an example design an action plan for the Day of Health:
| Approved: Head --------------- (F.IO) «____» ______________ 2014 | |||
| Agreed: deputy head of OIA ------------------------------ (name and last name.) «____» ______________ 2014 | |||
| Action Plan Health Day (date) | |||
| time and place of the event name | Group | Responsible | |
| 8.00 - 8.30 Sportsground | Morning gymnastics | All groups | Carers groups |
| 10.00 -10.30 Gymnasium | Relay | senior group | physical training instructor, tutor group |
| ... | |||
| 15.00 - 15.20 Pool | Athletic Activity "came to us Neptune" | middle group | InstructorSwimming, nurse educator group |
| During the day | Pictures from the Health Day | All groups | Carers groups, assistants of educators |
Depending on the specifics of the event may indicate the expected results (reduction in the incidence of pupils,Maturity in children ideas about healthy lifestyles, improving pedagogical culture of their parents and so on. d.).
Script activities for preschool children - these are games, presentations on subjects of fairy tales, magic tricks, attractions.It is important that the festival was interesting, fun, bright, and most importantly - useful for kids.
School
Events are planned for students during the school year and the holidays.Action Plans constitute a head teacher, the class teacher, a teacher of physical education, the teacher-organizer, psychologist.Plans drawn up by teachers, examined and approved by the director of studies.Provision goals and objectives of the event, outputs are assigned responsibility.In drawing up the plans, depending on their age, their interests, problems in the classroom (grades, behavior, relationships in the team, and so on. D.), As well as objective factors (time of year, type of settlement, terrain, climate and so on. D.)memorable dates.Accordingly, measures are being taken on the theme of "Knights and Princess," "Introduction to musical theater", "summer holiday", "They Fought for Their Country" and others.The main thing that was interesting to the children.The preparation and planning involved in the event and the students themselves.How to create an action plan?The sample represented in the table.
| Approved director of secondary school № --------------------------- (full name.) | ||||
| plan educational activities for the autumn holidays | ||||
| № | event | date | Class | Time |
| 1. | Visiting Theatre Comedy | 28.10.2013 | 11 | 16.00 |
| 2. | Operation "Heal the book" | 29.10.2013 | 5-6 | 12.00 |
| 3. | ... |
Children's Library
Library staff take care of the children to read more, loved the book.To this end, held literary evenings, quizzes, auctions and so on. D. How to draw up an action plan in the library?This work is carried out in several stages.Select theme of the event is determined by its purpose and age targeting.In accordance with the age of the participants selected literary works compiled script.
Remember librarians and advertising: produced posters, leaflets, invitations.An important point - the preparation of visual-illustrative material.The event is recorded, analyzed and publicized in the media.The form of the plan may be about the following:
| № | Form event | Event name | audience | Date |
| 1. | Pageant | ByValentine's Day | seniors | 14.02 |
| 2. | evening of questions and answers | "Who knows more stories?" | Preschool and primary school pupils | 18.03 |
| 3. | ... |
Health camp
beginning teachers concerned with the question: "How to make a plan of actionreplace it? "Traditionally, health camps counselors are up-netting.Company officer in agreement with the camp activities included bathing days, the time of arrival and departure.In the plan, the net made the event held before dinner, after dinner and an afternoon snack.
