Many are not fully know what the duties of the secretary.However, it should be clearly understood that it was part of the job description of the employee before to get a job.This profession secretary first appeared in ancient Rome.Moreover, this position was considered important and gives people a lot of power, so he could perform the duties of the Secretary only a man.Only at the end of the 19th century, women were able to engage in clerical work.
Thanks to modern cinema, many may think that women in this position was held by a private appearance, coffee and simple to work with documents.However, the Acting Secretary of quite extensive, ranging from absolute ownership of computer programs, ending with the rules of business etiquette and customer service.If you decide to grasp all the subtleties of the profession, it is necessary to be prepared for the lack of a clear business days and absolutely nonstandard work schedule.After all, you have to fully adjust to the characteristics of the firm and head of the usual schedule.
In fact, administrative assistant duties presuppose the existence of higher education, fluent English as assistant manager in a sense it is a person, the main component of the company's reputation.A common way of sex, but poorly educated women in his life is useless, because for such a leader is not serious about any one partner or client.
So, what are the responsibilities of the Secretary?First of all, in this position you need to receive incoming calls and to give a qualified answer to all questions.To be aware, should know clearly the chief of schedule, as well as to understand the subtleties of the specifics of the company.The answer to any phone call should be carried out using fixed expressions, that is, the need to speak in the third person.People are different, and the Secretary is necessary in each situation to be able to maintain composure and not stoop to rudeness or increase tone.Thus, the culture of communication is one of the primary points.
Also, you need to understand what goes through the secretary of a large number of various documents relating to the main activity of the company directly owned by the management team.You must have the ability to quickly organize the flow of incoming documents, so that, if necessary, to find the desired folder.Timely to organize an effective coordinated work is also an important skill, since the duties of the secretary has to receive visitors, including the organization of unscheduled meetings.
In some firms on the shoulders of the employee responsible for monitoring the presence of office supplies, providing not only the normal operation of the secretariat, but all over the office.And, of course, have to buy basic products as to maintain the image of the company, guests will be offered tea, coffee and snacks.For a leader it is important to find an employee who is able to accurately and in a timely manner to carry out his instructions, ensuring efficient operation of the office.A competent secretary must be competent in a number of financial issues, as very often have to fill in the financial documents and send them to other instances.Of course, the assumption errors suffering face of the company.
Thus, an intelligent head independently examines each candidate for the post of secretary.During the interview, he is trying to understand how an educated man, sociable and able to make decisions in extreme situations.
