official normative act to determine and establish policies and drafting of documents (as well as working with them) in any organization is the owner of record keeping.It should be available in every enterprise, every company and institution.Developing guidance on records management, without fail, on the basis of national regulations and methods.But at the same time, it should reflect the individual characteristics of a particular organization office, the composition of positions and documents the structure of the service, the availability of archives and the degree of computerization of all office operations.It follows that the instructions for record keeping certain organizations are always original and will take into account all the nuances and peculiarities of composition and processing of documents, unique to this structure.
In drawing up this regulatory document for your company, you can use the standard types of document in proceedings, to take out of her highlights, obligatory for all, and to add items that should be prescribed only for your organization.
Typically, instructions for Records Management includes general provisions, the various thematic sections, and all sorts of applications.General provisions concretize the scope of the instructions, the regulatory framework and the responsibility for its failure to comply.Thematic sections contain information about the kinds of documents and the order of their registration, the sight, reproduction, certification and storage.In accordance with the specifics of the enterprise, this section can be greatly expanded.Depending on the changing work environment and introduction of new technologies thematic sections can be modified and supplemented.Annexes to the instructions contain an illustrated background material: sample forms, impressions of seals and stamps, circuit information flow, as well as samples of filling out forms.
instructions in some cases may be temporary (instruction in proceedings before the district court or the armed forces).Temporary instruction on records management is approved for a certain period, for example, before entering into force constant.It solved individually!
well-written instruction on office reflects the whole process of working with documents and a logical sequence of all process steps.It regulates not only the service office, but also the entire administrative apparatus.Instruction is approved and put into effect only by order of the head of the organization and subsequently serves as the normative act on the basis of which is drawn up and all the documents of the enterprise.
correct formulation of office - an important condition for the proper operation of the organization.Performers service office are obliged to fill in all of the documentation quality, to acquaint new employees with policies and procedures of filling forms, submit reports on time and without mistakes, competently and timely perform assigned tasks, start to work immediately (immediately after the incoming document or order).If the head itself prioritize the urgency of carrying out orders or documents, the work carried out on this basis.In other cases, when you receive a large number of documents will be processed according to the date of occurrence.
