Under documentation refers to the recording of information in accordance with the rules of the regulated, that is, the procedure of registration of documents in a special order.As the process of writing data can be performed by various means, then the documents are in the practice of management activities meet the most different - handwritten, graphics, printing, photo and video materials.
Document management activities - regulated procedures, which gives him a guarantee of legal force - the quality of which is in the current legislation statements.
today use a variety of tools for documenting, from simple (such as pencils and ordinary ballpoint pens) to more complex electromechanical (this includes tape recorder, video camera, fonoapparat etc.) and automated, computer.From the used tools and methods depend on the documentation.It can be text, electronic, film and photographic.
Management activity uses, as a rule, text documents, written by hand or by computer.Therefore, they are called administrative documentation.
Documentation - it's always a fixation on a particular carrier any information, special details, which then carried her identification.Document management tools and activities creates a basis for regulation of activity as an independent officer and financial and organizational actions of the whole enterprise.
documentation may differ in function, purpose, content and degree of secrecy and availability of information.Addressing factors allow to classify it on the inter-organizational and external.The first, which is not beyond the scope of one agency or organization, and being among its members, called a service.The second - external documentation - takes place between organizations of various types, some officials, did not take place in the immediate subordinate to each other.
technical documentation shall be subject to the established rules that for any type of document on your own.For any management activity is particularly important, because as documentation acquires legal force, serving the surest proof of the authenticity of the information contained in it.
Documenting administrative activity imposes specific obligations on officials or governing bodies, its implementing.For example, during the creation of all official documents must comply with applicable legislation, rules of registration, which is a national.In addition, each document must be accompanied by details of the organization, legally significant: its name and decryption, signatures and seals management or a specific department of the company, the date and number in the registration book, statements and the like vulturesFinally, document management activities must produce documents strictly within its own competence.
documents vary in the degree of authenticity.Drafts and copies of primary documents only contain specific text, and do not contain a legal value as the originals.The real is considered the document that contains the above information and details proving its strength and credibility.
