Work with personnel documents has a particular impact on the quality of the functioning of the administrative apparatus, as well as the formation and work culture of employees.The more professional work is under way, the success of the enterprise as a whole.
internal workflow of any enterprise involves a variety of activities for the preparation, maintenance, filling, copying, transmission of business information.Practice shows that about seventy percent of the time employees spend on these activities.It should be noted that the organization of work with documents is becoming increasingly important.Today, this activity is considered to be one of the main factors of competitiveness of the modern enterprise.
organization working with documents requires a special approach to obtain and process business data, coordinating the processes of formation and change of information.Competent organization paperwork reduces the time to search and increases the accuracy, timeliness of data, eliminating redundancy.
Given the long-standing practice was worked out three main types of the documentation: mixed, decentralized and centralized.
latter form provides a variety of existing operations focusing on structuring the jurisdiction of a single unit in the company.That unit may be general or human resources department, the office and so on.Maintain documentation and may carry one person, is the secretary.In any case, the responsibility of one department or employee will include the implementation of a full cycle of activities of documentation of receipt prior to the transfer to the archive department.These activities involve the reception, processing business information, registration, storage, control over the execution, sending, reference and information operations, systematization before transferring to the archive.
centralized organization of work with documents considered to be the most rational, and in this regard, and the more preferred.This is especially true in small enterprises.When using this method, systematization of documentation significantly reduces the cost of measures for the processing of information.In addition, substantially improved labor organization employees.In this form the most efficient workflow works office, achieved unity in methodological and management activities related to the processing of documentation.
Opposite centralized system is a decentralized scheme.In this case, for each division formed its own office to work with the documentation.In these units, all operations are carried out independently.A decentralized system is more typical of those institutions and organizations that are compartmentalized in different territorial sense apparatus.In addition, the system works and is suitable for those businesses which are documented in a different specificity (eg, there is a need to ensure the protection of information).
most common, meanwhile, is a form of mixed system.In this case, a certain part of all operations (usually on reception and processing of documents sent and received, storing, replicating) is carried out in the central unit.The structural parts of the company while the activities of printing (creating), ordering, storage and preparation for delivery to the archive.
Choosing one or the other employees and the documentation is carried out in accordance with the structure of the enterprise.
