document is considered a documented information fixed on a material medium and having the details, thanks to which it is carried identification.For the organization quickly find and correct storage of documents relating to personnel, service personnel management should be and approve its portfolio of cases in a single unified system, serving the organization.The shelf life of the personnel documentation, as prescribed in paragraph 75 of GOST 51141-98, established the nomenclature of affairs organization that is tailored to the shelf life specified in the list of types of archival documents of administrative nature, resulting from the activities of the various authorities and organizations (approved 25.08.2010 Order of the Ministry of Culture of the Russian Federation № 558).
service personnel management forms the personal affairs of the organization.According to the List, the shelf life of the orders for Personnel account for 75 years, after which, by decision of EPA (a special expert commission-screening), they are recycled.This applies to orders, directives and other documents relating thereto (the information in the form of memos, reports, presentations):
- admission, combination, transfer, transfer, dismissal;
- on improving qualifications, the attestation of the awarding ranks (grades);
- of the ceremony and promotions;
- of wages for various awards and bonuses;
- holiday, which is available for child care;
- on leave without pay;
- of the change of name;
- for various types of leaves for those who work in difficult, dangerous and hazardous conditions;
- of duty related to the main activity;
- on long trips (domestic and abroad);
- on business trips of employees working in difficult, dangerous and unhealthy working conditions.
for cases containing another category of orders, instructions and various documented information (to them related reports, statements, information or reports), concerning the annual plan and paid holidays, disciplinary sanctions, educational leave, duty roster, trips for a short time (domestic or foreign), a list of installed 5-year shelf life of personnel documents.
folder (case) under the same cover can be placed only those documents for which the Nomenclature set to the same periods of storage personnel documents.All of them are arranged in a strict order.The case begins to take shape with the application for admission to work.Then complemented the direction of the negotiations or representation on the employee questionnaire and a piece of accounting personnel with additions to the personal form of promotions and accounting personnel.In case there is a mandatory documents on education, as well as an autobiography.Extracts from orders of moving, new appointment or dismissal of the employee, as well as specifications, reference-obektivka and other documents relating to a particular employee are included in a separate business group.All documents are arranged in a chronological order.
Each application (complaint) and materials on the consideration (if they do not deal with the issues on improvement of production activity) are documents of personnel service and included in the case of independent group, separated by a sheet separator.Repeated receipt of an application (complaint) or the occurrence of additional materials filed in this group.The documents are arranged in alphabetical or chronological order.For this category of cases the shelf life of personnel documents also set Nomenclature based on the List, approved by Order № 558. On the cover of each case, it is indicated alphanumeric indexing, and of course, the shelf life of personnel documents.
