Head of Human Resources - one of the most important positions in the company.This is due to a large amount of its responsibility: staffing of the organization - a daunting task.Core competencies Chief of Staff recorded in a separate job description.What is its specificity?
specifics of the post of Chief HR
Job Description Chief of Staff - a document which reflects the powers, rights and duties of the person performing such important work functions in the company.What are the specifics of this professional specialization?
Head of the personnel department - a specialist with expertise sufficient to solve the problems associated with a joint staff of the firm the right employees.He also endowed with managerial responsibilities: in its submission - experts in HR, HR-managers and assistants.Job Description: Chief of Staff - the source, which is supposed to take fully into account the relevant specifics of the person performing labor function in question.
consider the degree to which the structure may be represented by the document.In most cases, any job description - Chief of Staff in health care, construction, industrial - begins with the general provisions.We study their characteristics.
General in job description
This part of the instructions may include a provision stating that the document drawn up in accordance with such a source of law.So, the job description Chief of Staff may be based on the Resolution of the Ministry of Labour of the Russian Federation №37 from 21.08.1998 year, which reflects the industry-wide characteristics of various professional posts.
The general provisions of the instructions can be reflected by the fact that the Chief of Staff - a leadership position.The document may contain wording on which its purpose is to establish the rights, duties and responsibilities specific to the specialist with relevant work functions.
General which may include job description Chief of Staff, may also reflect the requirements for candidates for the position in the company.Thus, in many organizations, employees at the post in question should have higher education and work experience profile for at least 5 years.
Qualifications
Another aspect of the regulations is reflected in its general provisions, may concern the qualification requirements for a person working at the position in question.So, usually fixed points on which the personnel manager should know: legal acts on labor, training materials relating to the work with the staff, patterns characteristic of the labor market, the specifics of registration of certain documents for legal consolidation of labor relations, the basics of records management, structurethe state of the company.
Guidelines sources
Another important component of the general provisions of the job description Chief of Staff - the wording of which are determined by the documents is a key source of guidance for the person on the considered position.For example, in many organizations in the job descriptions of records that the head of personnel should be guided by law, the charter of the organization, the provisions of local regulations.
In general terms the instructions and fixed framework within which the substitution of a person to the position under consideration.Thus, the document may be provisions that the replacement should be based on the order of the Director.
Another important component of the instructions - the provisions concerning labor functions Chief of Staff.Consider it.
labor functions
typical range of functions Chief of Staff, regardless of industry specifics can be presented in the following list:
- the organization of the database, which records information on the staff, staff development, mechanisms of search for new employees;
- participated in the study results of appraisal, activities related to the implementation of decisions of the Commission is assessing the competence of the company;
- organization of accounting vacation schedule, ensuring its practical implementation;
- the study of factors affecting the turnover, the work connected with the strengthening of labor discipline, more efficient use of staff working hours;
- implementation of the necessary reporting procedures related to the main activities, preparation of necessary documents for the transfer of archives.
Of course, the job description Chief of Staff in health care will be complemented by the wording that is not characteristic for a similar document for the industry.However, the specific activity of people in the corresponding position in general allows to use standardized wording in the preparation of instructions in question.
other important components, which may include a source of this type - the duties the employee occupying the position of Chief of Staff.Let us consider it in more detail.
Duties
typical range of responsibilities typical for such a position as the head of personnel, can be represented in the following list:
- organization of collective management procedures,
- promoting the development of competencies of staff;
- increasing productivity in the organization;
- perform key functions in terms of the practical application of the provisions of the human resources policies of the organization, directly involved in their development;
- creating the necessary documentation, making recommendations, instructions, various proposals;
- record keeping in the framework of the mechanisms relevant legal criteria, which are enshrined in the legal acts of various levels;
- ensuring fair workload among staff in his department, improving the efficiency of work in subordinate structures;
- Forecasting the company's need for new personnel, the definition of channels through which will be equipped with state of the organization;
- reaching out to the employees of the company in the direction of increasing the efficiency of labor, workers are informed of new positions in the company;
- training of personnel reserve for the enterprise - both by internal resources of the organization, and by tapping into external channels of finding the right staff;
- improving motivation among employees through material and other available tools;
- correct implementation of the admission of new employees, dismissal of workers, professionals translations between departments or other organizations;
- preparation of documents necessary for the calculation of pensions to employees of the company and other support measures;
- updated methodological resources of personnel, material and information base in the corresponding division of the company;
- exercise direct supervision of the personnel department through written and oral instructions;
- exercise control over the level of skills of human resources, promoting their level of competence;
- formation of analytical materials on the situation in terms of supply of the enterprise necessary personnel;
- implementation and maintenance of mechanisms of working hours of employees;
- interaction with other parts of the company - for example, with accounting (on wages, holidays);
- in the case of poor performance of employment duties employees - disciplinary actions;
- compliance with the requirements of Russian legislation.
This is the spectrum of the basic duties, which may include job description Chief of Staff.A sample list of the relevant regulations, we considered, as is the case with labor functions are sufficiently standard.It applies to companies operating in various industries.
Rights Chief of Staff
other important components, which includes the job description Chief of Staff - the construction, in medicine, industry and most other areas - the right employee occupying an appropriate position.Consider their nature more.
Rights Chief of Staff may be presented in a fairly wide range.Which of them can be called a base?An employee in the respective positions may be eligible:
- to obtain necessary to carry out its work of information (from the leadership and other structural divisions of the company);
- to submit to the top managers of the organization of ideas related to the improvement of mechanisms for complete enterprise personnel;
- to receive assurances from the leadership and resources that contribute to the effective implementation of duties.
Another standard component that may include job description Chief of Staff hospitals, research organizations, sports clubs - provisions reflecting responsible personnel in the appropriate position.
Responsibility
What often Chief of Staff are responsible?As a rule, this applies to:
- improper performance of employment duties, which are provided by job description (with the proviso that its provisions do not contradict the legislation of the Russian Federation);
- offenses that are committed in the course of the chief - if any administrative, criminal or civil law of the Russian Federation;
- damage to the employing organization within the limits that are fixed in the sources of law relating to civil and labor legislation of the Russian Federation;
- disregard the requirements of the Federal Law "On Personal Data", and other sources of law, adopted in Russia - federal, regional, municipal, local legal acts adopted in a particular organization;
- refusal to obey the requirements of supervisors expressed in writing - in the form of orders, various orders, instructions or verbally.
Another component of the job description of the personnel department - provisions that reflect how the employee can interact corresponding profile with colleagues from other departments of the company.Consider its specificity.
Interaction with other structures of the company
wording in this manual can be very different.For example, in the relevant part of the document may be said that the chief of the personnel department is committed to working on a schedule that is approved by the director of the company directly.However, in consideration of the instructions may be fixed position that the head of the personnel department can plan their work independently.
In some cases, people in the respective positions may be eligible to endorse certain orders of the head on enterprise acquisition specialists.The head of the personnel department can react, as we noted above, the accounting structure of the company - for correct calculation of wages, vacation pay for employees.Significant human interaction can be considered in the positions with colleagues in terms of information exchange.Such communications are possible in a wide range - from the experts in his department, other departments of the company, the management of the organization.
uniformity of standards and the new 2014
Above we noted that the situation of job descriptions for the Chief of Staff of organizations in different sectors as a whole uniform.The content of the relevant documents can not be changed.For example, if a particular company the year in which job description is made Chief of Staff - 2013, the content of the source in question may not be too different in their structure from the requirements set forth in the beginning of the article referred to in the order of Ministry of Labor.
However, as new positions in a particular industry or the economy in general, regulations of this type can be adjusted.This can be done on the basis of updates in legislation and in accordance with the private initiative of the managers of specific businesses.As a consequence, it can be very significant change to the company's employees usual job description Chief of Staff.2014 advent interesting unique source - "Atlas of the new professions", developed by the Agency for Strategic Initiatives and SKOLKOVO.It identifies professions that may occur in the Russian economy in the near future.Job descriptions for them are probably yet to be developed.
national standards may be noted that in the aspect of national standards documents of this type of formation is observed relative unification.For example, in Russia, Belarus and Kazakhstan enterprises can be taken as a basis for a completely uniform job description Chief of Staff.Ukraine - a country that in many sectors the legislation also has a fairly similar sources to those taken in neighboring countries.This can be traced in various sectors.In particular, this applies to the algorithms of formation of such a document, as the job description for the chief of the personnel department.In Kazakhstan, Belarus and the Russian legislation by virtue of the integration of economic processes, as noted by many experts, can further closer.
