Any company should reflect the processes occurring in it in the documents.It is necessary for the internal organization, it is required for reporting to the various regulatory authorities.And all the used paper and the information is constantly updated: there are some, others become obsolete.And finally, there is an exchange between departments, divisions, just specialists.This whole process is the workflow in your organization.
The document itself is a material object on which information is recorded in the form of text, sound recording or video.The last two categories, some time ago, even as documents were not considered legal entities.But now that the organization is developing at an unprecedented pace of electronic document, such statements do not surprise anyone.Designed for document storage and transmission of this information to others, with the provided ways to protect against unauthorized use.
How to start a small business from document
Of course, there are certain principles that must be respected when the document is generated in the organization.We characterize them to the newly created legal entity.
first thing you need to do - is to create at least a short register of documents required in the activity.This law, which they were all thoroughly painted, no.But there is a developed practice.
must be present charter, certificate of registration, etc.We begin with them all the documentation, which at first will fit in a single file.
But then start to accumulate more and original documents, which, incidentally, it should be stored for at least five years.This includes invoices, invoices, payment documents - anything that can confirm the legality of operations.It is considered the most important category.
In addition, document the organization should provide for the accumulation of contracts with partners and contractors - those agreements that accompany the businessman all over his activities.You can use the experience of predecessors.Compiling lease premises, by signing a contract with a foreign company, you can use the approximate sample.They combine the mandatory provisions of those where you can take the initiative.
Finally, there is an internal document that was created in departments and remain forever in the bowels of the filing cabinets.This includes all sorts of regulations, instructions, orders, memoranda and other.A separate line can be called only documentation on compensation of employees.There are very strict legal requirements and in terms of preparation, in terms of timing and archiving.
What to base?
As a result, in order to create a more or less satisfactory workflow in the organization will have to see a lot of regulations and laws.But it is possible to advise something else: take a sample of such a legal person with a similar tax regime with a history of activity.And if there has been a tax audit, it is possible to accurately obtain quality advice.
As a result, workflow organization, rank as a small business, to organize is not very difficult.We only need to show some thoroughness.
more difficult in large companies, which is a system where the circulation of the document passes a full cycle: creation, registration, transfer destination or transfer of the executor, acquaintance, and finally executed.They provide even graphic document - schemes, reflecting the procedure movement documents starting from the moment they are created, and ending with their deposit.Naturally, unification is not possible due to the difference between the structures of the enterprises.Therefore, each organization develops these charts yourself.
