Many girls dream to start a career as an administrative assistant.This is quite normal and reasonable aspiration.But that's what you need to do (apart from good looks), think not all.And it is worth.It reviewer - this is not only a "pretty face" next to the head.It is rather a "guide" on all issues: nerdy and clever, finding a way out of any situation.We will understand more.
What you need to know how necessarily
In any organization, there is a manual administrative assistant.It contains a list (sometimes detailed, sometimes not) duties.These include skills.The man, who was lucky to get such a job must be able to communicate with customers, negotiate (personal or telephone), to select and organize the materials, prepare talking points and more.That is clear that the skills of the person should be enough.The specifics depend on the direction of the company.For example, legal secretaries is required to understand the legal intricacies.It happens that this position is associated with the ability to solve organizational problems.In other words, the referent - it is the "right hand" of leadership.He is always waiting in the wings should know everything that is necessary for the head of its activities.
Some "special" issues of trade
There is little to clarify what is normally "hidden behind the scenes."As the reviewer - this is the person who most often talks to the boss, he must have some diplomatic skills.Why is that?It's simple: the head (especially a large team) once to deal with all the nuances of the relationship.Usually he - a man of action.When someone's birthday, who is going to give birth, who have children - it is interested only in connection with the working moments.All these "little things" are borne by the administrative assistant.He is obliged to tell the boss when the holiday, notify the created tension in the team (if it is worth his attention).It turns out that the very first administrative assistant must all understand, weed out the superfluous, and then the head of the "load."This work is not easy!But it was from the field of non-formal duties.
main functions
The share of administrative assistant in small firms falls practically all paperwork.In large - part.That is, will have to learn how to compose letters, properly execute sending and receiving, registration, distribution (if any), and so on.It is clear that without the perfect knowledge of the Russian language is not enough.Letters with errors - it spoiled the face of the company.Sometimes you need to work in this position a person with knowledge of foreign languages.Further, the reviewer - this is the person who connects the employees of the company (or its departments).Its functions include the proper distribution of the flow of information between the structural units that work on one big thing.Assistant - the profession is quite complicated, as you have to keep in mind a lot of details and facts.All this is necessary to head to feel comfortable, do not be distracted by little things from the main line.
Personal qualities
Since referent work is based on communication, the person selected for the post of communicable, non-conflictual.In any company is the "key" position.The person occupying it, has a great impact on the head and on colleagues.Therefore honesty is simply obligatory.Another administrative assistant should be punctual, quick-witted, even creative.You must be able to find an acceptable way out of any situation.Assistant first thinks about "face" of his employer, and then about yourself.The liability in this case not just high and global.With this load, not everyone copes.So you need to think about this well before you qualify for such a position.Administrative assistant at the workplace should be able to put their interests on the back burner.On the ground - everything that is necessary for the chief.By the way, this is why most of this position occupied by women, as care of women near in the blood.
Confidential
It is clear that in such close communion set of facts which it is not necessary to give publicity to be known referent.It is not just trade secrets and commercial secrets.Often, the Secretary as a close friend, trusted and personal information.Needless to mention that the assistant must be able to store confidential information.This is one of his main skills.
What you need education
Leader tries to pick up a referent, on the basis of activities.That is, the applicant must hold a diploma corresponding to the firm.In addition, often are selected for the position of people with a legal background.This is handy if you often make deals, to prepare other documents.Among the most basic requirements: fluency in all computer programs (office), the ability to print (quickly and competently).As the reviewer - is, in fact, the counselor, you need to have the skills to search for information in the Web and offline.Witted man with the quick reaction of taking on such a position more often than the holder of the "right" of the diploma, not knowing how to quickly master the situation.
Workplace
Such a post as administrative assistant, are now in almost every office.Often, it is only so called, and the man performs various functions.It all depends on the size of the company, objectives, number of employees.Some enterprises secretary also serves as an accountant, in other - a lawyer and so on.This is a great start for a man aspiring to careers.For a short time you can learn a lot of skills to master a variety of professions, the main thing - to understand the operation of the company, "feel" all hands.But the "spin" will be very fast.Since a lot of information have to be processed at high-speed.But if you succeed, the acquired knowledge will be enough to start an independent ascent to the boundaries that you define for themselves.But this is not necessary.As assistant profession, seriously treat it, it is interesting in itself.It allows you to not rest on the narrow direction, constantly to acquire all the new wealth of knowledge to improve.
How to be interviewed
If you decide to cope with such a responsible job, you should submit a CV to available vacancies.Be sure to check the literacy answers.Please note that spelling errors will drive your chances to zero immediately.The style should also be restrained business.Your every word is weighed carefully and deliberately.Then start "test".You will have to devote some time to prove that you will be able to be worthy of an assistant manager.Each company comes up with their own methods.However, be prepared for the fact that you have to talk to various officials, to prepare a number of official documents, answer a couple of phone calls.It is necessary to take into consideration the fact that your appearance will be strictly controlled.That is, "inspect" from head to toe.In most cases you will need to demonstrate the business style of dress (make-up, hairstyle).It is also desirable to use strong flavors.Think about every little thing!Everything you should be discreet, but attractive.Tip: Keep a modest but steady.Be smart, but not impudence.Then everything must necessarily happen!
