Minutes of the meeting is a document that reflects all the important decisions of the event.Incorrect preparation of both its meaning and on registration can cause it to challenge the participants of the meeting.In addition, there is a potential risk of making wrong management decisions, if the protocol production meeting includes misleading information.Correct design it will set some simple advice.
text of this document typically contains two parts: an introduction and basic.Minutes of the meeting (its first half) includes a description of the main parameters of the event: the position, namemembers, the chairman and secretary.When someone from the audience a special status (invited, experts, observers, etc.), it is also stated in the document.When the meeting was attended by many people, the minutes of the meeting may include data about them on a separate sheet, which is an inseparable appendix of the document.Ends agenda introductory section, which contains a list of the issues.It is desirable to have in importance, however, there may be other factors that affect the list of issues.For example, the structure of the agenda may depend on the logical relationship of her employment issues or persons involved in the event.The document is issued on the letterhead of the organization (its subsidiaries) have to be specified when the meeting took place.
Minutes of the meeting in the main part should correspond to the opening.In particular, it points should go in the same manner as that of the agenda.An algorithm for constructing the text, records information on each item, as follows: "listening", "made", "decide".The basic rule when you make this part of the protocol - it should not turn into a kind of transcript.
In particular, in subparagraph "listening" is described, who was the keynote speaker on the subject, he suggested that in the end of his speech.By projecting the participants also indicated who said that he offered.The decision fixed the final position of the majority of the participants.If it is taken by vote, it indicates how many people were for it as against, as well as the number of abstentions.Depending on the importance of the issues may be listed Namepeople take a particular position.
Registration Protocol meeting produces Secretary, the document signed by the Executive and Chairman of the meeting.The source of information for its compilation are hand-written drafts, recordings made using the voice recorder transcript.If the resolution of the issues identified during the meeting, the authority is required a superior officer does not participate in the meeting may be further provided that the approval of decisions at the head.Signed and registered the protocol can be sent as a single document, and in the form of extracts for officials, which covers only some of the questions.
